Kidzberry Preschool

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At Kidzberry Public School, we value the privacy and security of our students, staff, and their families. This Privacy Policy outlines how we collect, use, and protect personal information in accordance with applicable laws and regulations.

1. Information We Collect

We collect personal information from students, parents, guardians, and staff members to provide educational services and ensure the well-being of all individuals in our school community. The types of information we may collect include:

  • Student Information: Full name, date of birth, grade level, academic records, attendance records, medical information, emergency contacts, special needs information, and consent forms.
  • Parent/Guardian Information: Full name, contact details (phone numbers, email addresses, home address), financial information (for billing and tuition purposes), and communication preferences.
  • Staff Information: Full name, contact details, employment history, education credentials, payroll information, and emergency contact details.
  • Website and Online Platform Usage: Information such as IP addresses, browsing behavior, cookies, and other data related to your use of our website or digital platforms.

2. How We Use Your Information

We use the collected information for various purposes, including:

  • Educational Services: To provide quality education and related services to students.
  • Communication: To communicate with students, parents, and guardians regarding school events, academic progress, emergencies, and school policies.
  • Safety and Security: To ensure the health, safety, and well-being of students, staff, and visitors to our school.
  • Billing and Financial Administration: To process payments and manage tuition and fees.
  • Legal Compliance: To comply with applicable laws and regulations related to education, privacy, and safety.

3. How We Protect Your Information

We take appropriate technical, administrative, and physical measures to protect personal data from unauthorized access, loss, misuse, or alteration. These include encryption, firewalls, secure servers, access controls, and staff training on data protection.

4. Sharing Your Information

We do not sell or rent personal information to third parties. However, we may share your personal information with trusted third parties under the following circumstances:

  • Service Providers: We may share your data with vendors or service providers who assist in fulfilling school-related functions (e.g., online learning platforms, transportation services, food services).
  • Legal Obligations: We may disclose your information if required by law, such as to comply with legal obligations, protect the rights of individuals, or respond to legal processes (e.g., subpoenas).
  • School Authorities: Information may be shared within the school system with appropriate personnel to ensure effective and efficient functioning (e.g., teachers, counselors, administrators).

5. Your Rights

Parents, guardians, and staff members have the right to:

  • Access and review the personal information we hold about them.
  • Correct or update inaccurate or incomplete information.
  • Request the deletion of personal information, subject to legal and educational obligations.
  • Opt-out of certain communications or uses of data, where applicable.

To exercise these rights, please contact us using the information provided below.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, including for legal, educational, and administrative purposes. After this period, we will securely delete or anonymize the data.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website with an updated “Effective Date.” We encourage you to review this policy periodically.

8. Contact Us

If you have any questions or concerns regarding this Privacy Policy or how we handle your information, please contact:

 

 

Refund Policy 

 

At Kidzberry Public School, we strive to provide clear and fair financial practices for tuition, fees, and other payments. This Refund Policy explains the circumstances under which refunds may be issued and the process for requesting them.

1. Tuition and Fees

Tuition and fees for the academic year are set in advance and are non-refundable once the school year has begun. However, there are specific situations where partial refunds may apply.

2. Refunds for Withdrawal

If a student withdraws from Kidzberry Public School, the following refund conditions apply:

  • Withdrawal Before the Start of the School Year: If a student withdraws prior to the start of the school year, tuition may be refunded, minus a non-refundable registration fee.
    • More than 30 days before school starts: Full refund of tuition, minus the registration fee.
    • Less than 30 days before school starts: Refund of 50% of the tuition, minus the registration fee.
  • Withdrawal After the School Year Starts: If a student withdraws after the school year has started, no refund will be issued for the current semester or school year, except in cases of medical or family emergencies.

3. Medical or Family Emergency Withdrawals

In cases of medical or family emergencies, the school may consider offering a partial refund, based on the specific circumstances. Documentation of the emergency will be required (e.g., a doctor’s note, hospitalization records).

4. Refund for Special Programs or Services

  • Extracurricular Activities: Refunds for extracurricular activities, clubs, or field trips will be considered only if the activity has not yet taken place or if the student was unable to participate due to a documented illness or family emergency.
  • Special Programs (e.g., summer camps, after-school care): These programs may have specific refund policies, which will be communicated upon enrollment.

5. Refund Process

To request a refund, parents or guardians must submit a written request to the school’s financial office. The request should include:

  • Student’s full name and grade level.
  • Reason for withdrawal or refund request.
  • Any relevant documentation (e.g., medical or family emergency).

Refund requests will be processed within 14 business days. Refunds will be issued via the same payment method used for the original payment, unless otherwise agreed upon.

6. Late Payment Fees

A late payment fee may be applied to any outstanding balances. This fee is non-refundable and will be outlined on your billing statement.

7. Changes to the Refund Policy

We reserve the right to amend this Refund Policy at any time. Any changes will be communicated to parents in advance and will take effect immediately after notification.

8. Contact Us

If you have any questions or concerns about our Refund Policy, please contact:

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